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TREFOIL ACADEMY

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Experience the Magic. Live the Dream.

TREFOIL ACADEMY

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Trefoil Academy of Magery and Sorcery: The Summer Session 2019

2019 Details

Date: July 14 - July 20, 2019
(7 days and 6 Nights)

Price: $299 - (2018-2019 Girl Scouts)

  • Those who are not currently Girl Scout may attend after paying an additional fee of $32 to register with Skyline Council as a member

Ages: 8 - 17 at the time of camp

Location: Camp Pleasant (Camp 4) in Dumfries, VA

Enrollment Status: Open

  • Tier 1 - 2018 TASS Wait-Listed Campers: RSVP Received By Jan. 2nd - Jan. 14th
  • Tier 2 - 2018 TASS Returning Campers: RSVP Received By Jan. 15th - Jan. 31st
  • Tier 3 - Open Enrollment, 2019 Waitlist, and 2019 Standby List: Please have your RSVP received by January 31st 11:59 pm to be processed in the first batch on Feb. 1st. Once the slots for Tier 3 are filled, any remaining RSVPs will be applied to our capped 2019 wait-list. Once the wait-list is filled, any still remaining RSVPs from the first batch will then be applied to our 2019 Standby List.
A creature from the shadow realm flees from the defending students. Best camp ever!

Description: Due to the degree of the immersive experience, it is strongly recommended that you enjoy fantasy, solving mysteries, using your imagination to make-believe, and going on dungeon crawls. This camp is a live-action role playing (LARP) experience. With LARPing, participants physically act and pretend to be their characters as they seek to achieve a series of goals within a fictional setting represented by the real world while make-believing with each other. Previous attendees have likened this to a real-life video game and/or immersive movie.

Students interacting in our potions lab. Best camp ever!

During the Summer Session term, your actions and decisions throughout the day will directly influence your journey during the week as well as the story to come for years down the road. Think of it as the ultimate choose-your-own-adventure. The interactive world is brimming with adventures to be had, villains/monsters to be battled, and mysteries to be solved.

This camp is a plausible recreation in an alternative universe rather than a straight reenactment from the books/movies. A defining characteristic from the books/movies is the epic adventure that the trio goes on. The adventure is full of mysteries, plot twists, epic battles, and an ultimate showdown between good versus evil. That is what you can expect from this camp in a magical universe. The reason it is not a re-enactment is that it is hard to have a true adventure when one already knows the outcome. We figure it was better to honor by being inspired rather than straight copying.

Note:
  • Camp fee includes a patch, camp pictures, handmade wand, meals and snacks, lodgings, program activities, and more!
  • Due to the length of stay, this is not generally recommended as a first-time-away-from-home experience. No day tripping is allowed.
  • Guardians are responsible for transportation to and from camp.

The Process, Instructions, & Forms

The Tier System: An Explanation And Registration F.A.Q.

Please check our registration faq to learn about the process and the answers to some common registration specific questions.

Instructions and the RSVP Process

  1. Please select the appropriate RSVP link:
  2. Starting at midnight of the appropriate tier, those who RSVP under that tier will receive an email. The email will either confirmed that they have a slot reserved for them pending the completion of the registration process or a status update.
    • If an individual submits an RSVP under Tier 2 and does not get in during that tier, the RSVP will be automatically added to the Tier 3: Open Enrollment.
    • If RSVP does not get in under Tier 3, it will be placed in the first batch for the 2019 waitlist.
    • If RSVP does not get in under 2019 Waitlist, it will be automatically added to 2019 Standby list.
  3. If a slot has been reserved, the confirmation email will contain the following:
    • Your specific student ID number - this number will be needed to complete your registration on Doubleknot and will be useful for tracking what still needs to be submitted in the online student community brain
    • A time-sensitive link to the Doubleknot online registration system and a registration instruction sheet. You will have two weeks to complete your registration.
    • A link to the online student community database - The staff community database allows for enrolled families to track what post-enrollment forms have been received. In addition, you will be able to access other important documents (i.e. student orientation packet & packing list, your specific arrival and departure information, combat training packet, universe orientation packet, and more!
    • Other requested information (i.e. scholarship opportunities etc) as indicated in the RSVP

Scholarship/Financial Aid Opportunities

When you RSVP, you will be able to indicate interest in receiving more information about the Nancy “Two Feathers” Kuebler Memorial Scholarship and how to apply for financial aid through the Girl Scouts of Virginia Skyline Council.

Refund and Cancellation Policy

Refund requests must be made in writing by the parent/guardian and must be received by the director, and the director will confirm the receipt. If you do not receive confirmation within 48 hours, please contact the director again.

  • More than two months before the event: 100% of what has been paid.
      This does not include any processing fees, GS membership fees, or unrecoverable program expenses. Refunds will not be issued for less than $5; after applicable processing fees.
  • Two to one month and a day before the event: 50% of what has been paid.
    • This does not include any processing fees, GS membership fees, or unrecoverable program expenses.
    • Refunds will not be issued for less than $5; after applicable processing fees.
  • One month or less before the event: 0% of what has been paid.
    • Failure to show or arriving after check-in has closed without alerting the director ahead of time may potentially result in the camper being classified as a no-show and having their slot offered to another camper on the waitlist. In the event that this happens, you will not receive a refund.
    • If your camper is sent home early for any reason, you will not be refunded. Please make sure your camper truly wishes to be there.
  • No refund will be offered in the event of inclement weather or loss of the site.
    • All reasonable attempts will be made to reschedule the camp within six months. There are possible limiting factors because the camp is staffed completely by unpaid volunteers and availability of the site.
    • The decision regarding the cancellation of the camp will be made by GSVSC CEO. It will be made with the safety of the GS members in mind and based on the conditions at the location.
  • No substitution or transfers of slots or Tier invitations is allowed.

Arrival Day

Time Activity Short Description
8:15 am -10:20 am Student Arrivals To help reduce the amount of time that a family needs wait during check-in, enrolled families are encouraged to use their year group’s assigned arrival time. You will be able to look up your specific arrival time on the Student Community Brain using your student id number.
8:15 am -10:45 am Wizarding Village Students begin “shopping” for various wizarding supplies that they will need for the term ahead.
Sorting Ceremony Your house is like your family while you are at the academy. Your house will compete against the houses for the highly prized house cup. First, you need to get sorted. Returning students have the ability to choose to return to their former house.
Welcome Banquet Enjoy your first meal with new housemates.
House Bonding Move into your house with your housemates. You will go on a tour of the site and have plenty of opportunities to get comfortable as well as bond with the other members in your year group and your house.
Dinner Dinner is eaten with the house. Each night has a different theme that students are encouraged to dress up.
Evening Activity The entire academy comes together for one more adventure before bed.
Student Bed Routine Each house has their own night time traditions as students have an opportunity to relax in their house common room. Students may shower in either the academy bathhouse or their house’s bathhouse.

A Typical Day

Activity Short Description
Breakfast Some days, there will be pancakes with bacon and eggs. Other days, we may have cereal, oatmeal, and fruit. Students will receive a copy of their day’s schedule at Breakfast.
Kapers Each house returns to get their house ready for the day. They will also complete either an academy or house related camp chore.
Elective Period 1 Electives are opportunities for you explore your passions, increase your character’s stats, develop items you can use in the dungeon crawls, and more! Don’t forget your stats and spells work! Be on alert for roaming monsters or other characters.
Elective Period 2 Electives are opportunities for you explore your passions, increase your character’s stats, develop items you can use in the dungeon crawls, and more! Don’t forget your stats and spells work! Be on alert for roaming monsters or other characters.
Lunch Houses are encouraged to intermingle as we all enjoy a yummy lunch.
Club Time Short Description here
Gathering/Snack The Gathering is an opportunity to
Mindfulness We lead busy lives. Mindfulness is when the academy takes a moment to pause and slow down for a few minutes.
Adventure Time Adventure time are daily dungeon crawls. Students will be broken into different adventuring parties (SG#) and go on an adventure together.
Dinner Dinner is eaten with the house. Each night has a different theme that students are encouraged to dress up.
Evening Activity The entire academy comes together for one more adventure before bed.
Student Bed Routine Each house has their own night time traditions as students have an opportunity to relax in their house common room. Students may shower in either the academy bathhouse or their house’s bathhouse.

Departure Day

Time Activity Short Description
7:35 am - 8:50 am Breakfast Enjoy one last meal with the academy before you go on your next great adventure.
9:15 am - 10:15 am The Great Move A community is the most effective when we all work together. A special end-of-the-term surprise is waiting if we manage to finish early.
10:20 am - 12:00 pm Student Departures To help reduce the amount of time that a family needs wait during check-out, enrolled families are encouraged to use their year group’s assigned departure time. You will be able to look up your specific departure time on the Student Community Brain using your student id number.
As you journey through your day, you will have the ability to learn new spells, craft various items that will aid you, and raise your character stats. Remember to keep your wits about you! There are surprises, twists, and mysteries around every corner in this interactive universe.

Arrival Day

Mage’s Landing

Student with their sleeping bag and ready for a great adventure ahead.

This is where you will check-in with your family. There are several things to do in Mage’s Landing:

  • Nargles & Lice Check: All students will be checked for pink eye, lice, nargles. There will be a brief over-the-clothing inspection of all students to identify any visible health issues.
  • Student Check-in: Welcome home! There will be three squares right outside of the gatehouse where you temporarily place your luggage while checking in.
  • Medical Check-in: All students and their families are required to visit the medical check-in regardless if you need to turn in meds or not.
  • Owlery: This is where your family will be able to drop off any letters or packages that they want to be delivered over the week.
  • Fairy Ferry: This is where you will be able to drop off your luggage.
  • Sanity’s Cafe: Come in for a quick bite to eat as long as supplies last.
  • Hospitality Table: Lost? Confused? Have questions? Need some water? Come and visit our hospitality table!

Students getting their faces painted

Two Feathers Square (Family Zone)

Wizarding games, activities, and wizarding shops await the whole family. Students will need to pick up their class books, robes, adventure gear.

Sanity’s Market (Student Only Zone)

Students are able to meet other students and orient themselves as they continue to outfit themselves for the journey ahead. For security reasons, this is a student only zone.

Newcomer's Point

New to the academy? Feeling overwhelmed? Feeling confused? Feeling shy? Come over to Newcomer's Point and catch your breath in this low key area. If you have any questions, Newcomer's Point is staffed with individuals who have been the same position as you. Returning students are encouraged to drop by and make a new friend.

Students outfit themselves for the journey that lies ahead!

Universe's Point

Unfamiliar with the fandom's universe? Concern that you do not know any spells yet? Need help in developing a character? Come over to the Universe's Point to help get a solid understanding.

Mystery's Point

The purpose of Mystery's Point is to:

  • help orient you in person to this year's mystery and the universe
  • clear up any confusion you may have in a "Game Off" mode
  • learn about the combat system and gain some practice
  • provide a sneak peek at new tools at your disposal and tips on how to use these tools the best
  • help troubleshoot or even learn new “interrogation: techniques
  • help troubleshoot or even learn how to clue hunt

The Sorting Ceremony


Introducing the Four Houses And A Returning Camper Message For The To-Be-Sorted

Moving Into Your House

Students form tight bonds with their fellow housemates!

After a delicious welcome feast full of mischief, it is time to move into your respective houses. Students are taken on a tour of the castle and the grounds to help orient themselves.

House Adventures

Once settled into your wing, it is time to meet the other members of your house. While you will get plenty of opportunities to make friends in the other houses over the course of the week, the rest of the first day is dedicated to getting to know your year group in your house along with the rest of your house. Each house has its own unique approach and traditions. Be prepared to go on some wild adventures. These are not your traditional ice-breakers!

A Typical Day

Students swimming in the creek!

You have been accepted into Trefoil Academy of Magery and Sorcery for Gifted Young Witches and Wizards. Students from around the world flock to Trefoil Academy to receive specialized training in a wide range of subjects beyond what is normally found in their wizarding schools back home. Are you ready to begin your advanced instruction in the magical arts?

It is time to design, develop and determine your destiny. Will you choose to specialize in a particular magical branch or would you prefer to sample the bounty of possibilities before you? The choice is yours!

  1. Review the following to see what interests you:
  2. When completing your post-enrollment student parchments, you will indicate what is your 1st, 2nd, and 3rd choices are for each elective period. Elective assignments operate on a first come, first serve so it is important to try to turn it in as soon as possible. All submissions are final.
  3. Students participate in flying lessons!
  4. If an elective requires a specialized permission slip, your family and you will be contacted. Please bring the completed permission slip with you to check-in. You will need to turn it in at the Gatehouse during check-in.
  5. Your schedule for that day will be given to you at each breakfast. The reason your schedule is not provided in advance is that your schedule may change based on the availability of slots and/or classes being offered. For example, you received your second choice for a particular elective period. Three days before arrival day, a slot opens up in your top pick. You are then automatically moved into that elective.
    • If you misplace your schedule during the day, please do not worry! All you will need to do is visit the Gatehouse. The director-on-duty and/or the imperious minion will be more than happy to provide you with a new copy.
    • This tends to be a very rare occurrence. (Normally, we are able to provide students with either their 1st or 2nd pick. When it has happened, it tends to be because the student parchments were submitted late or the student was not involved in the elective selection. If you find yourself in an elective that you are not interested in, please see the Gatehouse. The director-on-duty may be able to arrange a switch to another elective, provided that elective has the ability to accommodate another student.
Students participate in robotics club!

Club Time is an opportunity to explore your interests further. Here are just a few activities that are available during Club Time:

  • Join an existing club: Clubs that will be meeting that day will be announced during lunch. There will also be flyers advertising them.
  • Form your own club! If a club is popular enough, it may even be offered as a formal elective the following year. This is how: Emoturgy (Drama), Dueling Club, Ready? Set. Spells! and many other electives first got their start.
  • Hunt for crafting ingredients
  • Hunt for clues
  • Duel fellow students
  • Duel staff for combat badges
  • Battle monsters for loot
  • Visit our adventure village: In response to last year’s popularity and prevent crowding, the adventure village has been expanded to multiple buildings. Each shop has a corresponding crafting station located nearby.
  • Visit one of six stat stations: You may visit each stat station once per day. If you manage to successfully complete the challenge at that station, you are able to increase that particular stat by one on your character sheet.
  • Visit our Relaxation Corner where you can take quietly relax, read, or even take a nap
  • And more . . .

Students participate in decoding clues!

The Gathering is a time for the entire academy to come together, and there is a lot that you will be able to choose from. Activities include but are not limited to:

  • Information Gathering Related: Interrogate staff members about their character’s past to discover information that will allow academy and you make more informed decisions
  • Information Gathering Related: Work together to decode and solve clues
  • Faction Related: Work on a chosen faction specific side-quest to unlock limited edition spells and crafting recipes
  • Faction Related: Interrogate a faction representative
  • Combat-Related: Challenge a staff member to a spell duel in order to earn a combat badge sticker
  • Combat-Related: Participate in a student magic dueling tournament
  • Adventure Related: Join in or observe a tabletop adventure
  • Roleplay Related: Hang out in our roleplay cafe and allow your character to mingle with other characters
  • Crafting Related: Hunt for crafting ingredients to be used later on
  • And more . . .

Don’t forget to grab your snack!

You are unsure of what to do or are looking for some advice, please visit our welcome table.

A dungeon crawl is when a group of adventurers navigates a maze-like environment. They battle various monsters, loot any treasures they may find, and seek to achieve a particular objective. An adventure may use any object that is on them. This can be a protective amulet that was made during an elective or even the flashlight that was in their day bag.

Students participate in a dungeon crawl!

Furthermore, there are two implementation styles of dungeon crawls. You will have an opportunity to select your preferred style when completing your student parchment forms. The implementation styles are:

  • Tabletop Roleplay: The adventure is played out with tokens that represent each of the characters and a map. The players sit around the map.
  • Live Action Roleplay: The adventure plays out in the environment. The players serve as their character tokens. They act out their character’s movements and choices.

While the dungeon crawl storylines build upon the previous day’s to tell an overall arching story, there are many different types of flavors that one can choose from. Please know that a flavor will still contain elements of the other flavors. It will just be more heavily skewed towards a particular activity. These flavors include but are not limited to:

  • Combat
  • Pet-Training
  • Stealth Ops (strategy, puzzles)
  • Reagent Hunting
  • Horror/Intense
Students participate in a dungeon crawl! You will be able to indicate your preferences along with your skill level in your student parchments.

New or relatively inexperienced to dungeon crawling? Please do not worry! We all were brand new at one point or another. We teach.

To help get you started before the Summer Session begins, please check out:

  • - a resource to help guide you on character development, learning about the universe, and everything you will be able to do in this magical world.
  • Moderated Academy Forum Board - You can gain some experience either by posting in the threads or in the chat box. As a heads up, you will need to create an account to access it.
Each night, there is a different exciting evening activity to be enjoyed. Students participate in the talent show! Evening activities may include but are not limited to:
  • Campfire
  • Lip Sync Battle Of the Bands
  • Carnival
  • Talent Show
  • Color Powder War
  • Winterhaven - Wizarding village
  • Life-Size Arcade
  • Faculty Scavenger Hunt
  • Wizard Wrock Concert
  • House Olympics
  • Chaos versus Control - a mix of capture-the-flag with a good dosage of mayhem
  • Reverse Scavenger Hunt
  • And more . . .

There are also optional evening activities that are offered. These activities are not recommended if you do not like being scared. (You will be able to sign up for them when you are completing your student parchments. The early sign up allows us to create fright groups and schedule a time for the adventure in advance.)

  • Enter-If-You-Dare (Haunted House & Trail)
  • Wands-At-The-Ready

You are about to step into a live-action roleplaying experience. Live-action roleplay (LARP) is where participants physically act out and pretend as their characters. The participants work together to seek to achieve a series of goals within a fictional setting represented by the real world while make-believing with each other.

Westgaards are the academy's villians!

During the Summer Session term, your actions and decisions throughout the day will directly influence your journey during the week as well as the story to come for years down the road. Think of it as the ultimate choose-your-own-adventure.

Trefoil Academy of Magery and Sorcery exists in an alternate Harry Potter universe. (The reason we do a recreation rather a reenactment is that it is hard to go on the ultimate adventure if you already know the outcome.) Are you ready for an adventure that is full of mysteries, plot twists, epic battles, and an ultimate showdown between good versus evil?

The following resources coming soon!

Getting Started

Creating Your Character’s Backstory - Coming Soon
Selecting Your Character’s Skill Stats - Coming Soon
Building Your Character’s Initial Grimoire - Coming Soon
Mystery Rules - Coming Soon

How To’s

How to Roleplay As Your Character - Coming Soon
How to Raise Your Skill Stats & Use Them Wisely - Coming Soon
How to Find Ingredients - Coming Soon
How to Craft Potions, Amulets and Other Items - Coming Soon
How to Purchase Goods From The Store - Coming Soon
It is important to use one's environment to one's advantage! How to Battle (Monsters, Fellow Students, Staff) - Coming Soon
How to Earn Battle Badges - Coming Soon
How to Survive A Dungeon Crawl - Coming Soon
How to Hunt for Clues and Decode Them - Coming Soon
How to Interrogate - Coming Soon
How to Interact with Factions - Coming Soon
How to Go On Faction Related Side Quests - Coming Soon

About the Universe

The Universe - Coming Soon
Trefoil Academy of Magery and Sorcery - Coming Soon
The Four Houses - Coming Soon
Factions & NPCs - Coming Soon

After being sorted, you will join one of four noble houses. Each house has its own colors, motto, values, and mascot. (To learn more about the four houses, please visit: ). Furthermore, each house has its own living quarters that are decorated in celebration of that specific house.

A House’s Living Quarters

Comfortable and clean living quarters await A house consists:
  • Tower 1 (bunkhouse)
  • Tower 2 (bunkhouse)
  • Tower 3 (bunkhouse)
  • House Common Room (Indoor and Porch)
  • Bathhouse (2 flushing toilets, 1 long sink, and 1 hot shower)
  • House Garden - a small field to play in
Each Tower (Bunkhouse) consists of:
  • Left Wing - a room where a year group of 4-5 students will sleep together
  • Center Room - a small room where two professors (adults) will sleep
  • Entryway - a four-foot hallway
  • Right Wing - a room where a year group of 4-5 students will sleep together
Each Wing consists of:
  • 3 cots with comfortable mattresses - you will need to bring your own linens
  • 1 bunk bed with anti-roll bar - if an associate professor is assigned to that year group, they will be taking the top bunk.
  • 4 closets - you will need to bring your own hangers
Students are also able to store luggage underneath their cots.

What Former Students Thought About Living With A House:

The bed is so comfortable! Is there any way I could take the mattress home with me? It is better than the one at my house! - Former Student

I loved my bed, and my bed loved me. - Former Student

I loved not having to walk too far if I needed to use the bathroom at night. - Former Student

4 houses but one academy. We are tight-knit academy, and I love the other houses. It was nice to have our own space though where we could just be our silly selves and yeet the night away. - Former Student

My wing was very cozy. I wasn’t sleeping on top of other people but I still felt close. - Former Student

I wish I could spend the whole week hanging out in my house. That was how cool it was. - Former Student

My house really felt like a home by the end of the first night. - Former Student

The staff did a great job decorating. - Former Student

A comfortable common room awaits

We care greatly about providing wholesome and balanced meals. The Summer Session is an energy intensive experience, and it is very important that individuals to have enough fuel to fully enjoy the experience.

Sample Meal Plan

Here is a sample meal plan.

Alternative Meal Plan

Vegetarian

A formal and balanced vegetarian meal plan complete with friendly protein options (i.e. tofu, beans etc) is available at no extra charge. You are able to sign up for it when you are completing your online student parchment and may change your mind up to two weeks before camp. If you sign up for it, you will be expected to use it the entire week.

If you change your mind after signing up for it, please contact Ash prior to 7/6. Otherwise, last minute signups are not available unless a previously signed up individual decides to switch.

Other Specialized Diets

Because we are a not-for-profit and in order to keep camp affordable to all participants, we are not able to provide other specialized meal plans unless it is for diagnosed allergies only.

An allergy plan from a doctor may be required and should be provided at least one month in advance.

Allergies

It is important for risk management reasons that your health history and proof of recent physical both reflect any allergies.

If any new allergies arise after you submit, please let us know as soon as possible and submit updated forms. This helps us keep costs down and helps prevent next year's overall camp tuition from spiking.

The Director and Head Medical Officer reserve the right to require an allergy plan from a doctor. Any allergy plan should be provided at least one month in advance.

What Former Students Thought About The Food:

Are you sure this is 'camp' food? I have had 'camp' food at other places and this tastes too good to be 'camp' food. This is better than my mom's cooking and that says something! - Former Student

The food is amazing. - Former Student

THE FOOD IS AMAZING. I WOULD EAT IT EVERY DAY IF I COULD, INCLUDING WHEN I AM NOT AT CAMP. Even if you're picky there's going to be something for you to eat!! There's vegetarian options too. No worries. I've never met anyone at camp who doesn't like the food. - Former Student

This is a place where you will find great food, a safe sanctuary, and your new family. - Former Student

THIS FOOD IS AMAZING, THERE ARE TIMES WHEN I AM IN THE MUGGLE WORLD AND I WISH I COULD BE BACK AT CAMP SPECIFICALLY SO I CAN EAT THE FOOD. It's incredible. We have the most wonderful kitchen staff in the world, they are amazing and kind and care about each and every single person enough to pour their heart and soul into cooking amazing meals. They are wonderful cooks and wonderful people. - Former Student

It is so much fun and the food is amazing. - Former Student

Won't lie, most of my friends here know I am the PICKIEST EATER IN TIME AND SPACE. So it's a huge statement saying that I. LOVE. THE FOOD. HERE! No need to fret, there's something for everyone here. - Former Student

The community and the food. One cannot even say enough. - Former Student

Incredible and delicious. By the time lunch rolls around on the first day, you are hungry. The meals are the best! And made with love from the super awesome kitchen staff!! (Also desert. The desert is the best!!). - Former Student

THE FOOD IS DELICIOUS! Don't worry at all! The kitchen staff are amazing and they make the best food. - Former Student

The food is great! Also, I love it. Not just the food, camp too. - Former Student

I love this camp and all the people that run it and the food. - Former Student

The food is amazing. - Former Student

I love the classes and the food. - Former Student

The food is great! All the staff are amazing! - Former Student

It is soooo much fun, and the food is great. Judge free camp. - Former Student

Yummy meals await
Live the Magic! Experience the Dream! Please visit our frequently asked questions doc.

If your family or you do not see your question listed, please contact Ash, the camp director. She will be more than happy to help you!